When browsing on our website (as you are now), our web server collects logs which may identify your IP address, which may be assigned to your company or internet service provider. We also use third party products, including Google Analytics, to collect information about how you view the site. This may include your IP address as well. Any information collected is only used for the purposes of improving our website as well as for security reasons (ie being able to identify an attacker).
As part of our service, we do also have to collect & store some information from you. Please expand any of the below sections which may apply to you:
As a client of Chalkline, we will hold the following information about you:
Where we have referenced the basis of us processing (eg. “Basis: Article 6(b)”), this is in reference to the article of the General Data Protection Regulation under which we undertake the processing in question.
Providing IT Services
Upon starting communications with Chalkline, we may research your company to get a deeper understanding about your products & services. This will enable us to understand the best solutions we can prescribe to your business.
This may include us reviewing aspects of your business including your website, social media feed, credit score, product catalogue and any other publicly accessible information.
Basis: Article 6(b) – necessary for the performance of a contract
Dealing with enquiries
If you make an enquiry with Chalkline (this could be via email, telephone, social media, etc), one of our team will respond to your enquiry. All communications are recorded. This is to allow us to create relevant documentation, as well as being able to monitor delivery of our service and ensure we are offering the best service possible.
Basis: Article 6(b) – your details are processed prior to performance of a contract.
Records of all enquiries are kept for subsequent follow-up and internal record keeping relating to business activity
Basis: Article 6(f) – legitimate interests include being able to carry out business planning & forecasting, which enables us to tailor our offering to your company’s needs.
Our web servers produce multiple logs, which allow us to ensure our website is secure by identifying potential attacks. We make use of third party tools for our analytics, these allow us to review our most targeted webpages and improve our website in the future.
Basis: Article 6(f) – legitimate interest to protect our web site, our clients and any data we store, as well as to carry out business planning & forecasting to ensure that we meet the needs of our customers.
Personal data that you provide to us in the normal course of business is not transferred outside the EU. In the event that your business would benefit from a service that is located outside the EU, we will request your authorisation beforehand and provide information on the appropriate lawful basis for data transfer.
You have rights relating to personal data that we process about you. These rights include:
If you would like to exercise any of these rights, please get in touch.
If you are still dissatisfied with the way we deal with your data or requests, you are within your rights to lodge a complaint with the ICO (Information Commissioner’s Office).
As a general principle, we will not transfer your personal data to third parties without your permission, unless you have purchased a product or service from us which is provided by a third party.
There may be legitimate or legal reasons that we may have to pass your information to a third party for other reasons, such as:
We record our calls for training purposes and to enable us to resolve any disputes. Calls are retained for 60 days before they are automatically deleted. We may choose to retain a call for longer should there be a question or dispute raised.
Calls are stored in the cloud within our own secure tenant. All recordings are stored in an encrypted format with a 2048-bit key.
Data about clients: duration of your relationship with us, then six months (or sooner if requested by you)
Enquiry data: duration of enquiry, then one year
Prospective employee information: if successful, duration of service with us, then seven years. If unsuccessful, duration of interview process, then one year with your consent.
Supplier contact details: for as long as we have a relationship with you or think we might want to buy products or services from you, or for the duration of a dispute with you.
Server logs: one year
Data Controller Information
The data controller is:
Chalkline Solutions Ltd, Unit 2 Stirling Court, Stirling Way, Borehamwood, WD6 2BT
Tel: 020 3819 3300
Chalkline Solutions Limited is registered with the Information Commissioner’s Office. Our registration number is ZA311132.
Removal, Information Correction or Subject Access Requests
Please email your request(s) to email@example.com and we will respond as soon as we can but no later than within 30 days.
Any further questions
If you have any queries, feel free to email us at firstname.lastname@example.org or call us on +44 (0) 20 3819 3300.